n8n Workflow Templates
7 TemplatesProduction-ready n8n workflows for e-invoice automation. Import them directly into your n8n instance and customize to your needs.
Each template ships as a single .json workflow file plus a short configuration guide — no hidden subscriptions, no vendor-locked nodes. They all use the official n8n-nodes-invoice-api-xhub community node, which wraps the EN 16931 compliant invoice-api.xhub service. Ready for XRechnung 3.0.2, ZUGFeRD 2.4, Factur-X and Peppol BIS 3.0.
All templates use the community node — install it once via n8n → Settings → Community Nodes:
1n8n-nodes-invoice-api-xhub
Archive inbound e-invoices from Gmail to Drive (with a searchable sheet log)
When our team passed 50 people, the supplier-invoice flow turned into a problem I couldn't keep ignoring. I'm Head of Finance at a software company; XRechnung XML from IT contractors, PDFs from the hosting provider, a…
Turn a Google Sheet row into an XRechnung and email it
Since January 2025 our public-sector clients stopped accepting PDF invoices — they want XRechnung XML (EN 16931) or they don't pay. We're a four-person consultancy; I handle the admin side on top of my actual work, an…
Self-service invoice validator (upload form)
I run n8n as the automation layer for a B2B online shop. Our suppliers send invoices in every shape we buy into — XRechnung XML, ZUGFeRD hybrids, plain PDFs. Before any downstream workflow (booking, reconciliation, pa…
Bulk-parse inbound e-invoices from Gmail into a flat Google Sheet
Between Christmas and mid-January I was out for three weeks, and the supplier invoices for three of my clients had been stacking up in their inboxes — roughly a hundred and eighty attachments. I'm a freelance bookkeep…
WooCommerce order → XRechnung → email the buyer, note the order
My shop sells lab consumables — pipette tips, reagent bottles, filter papers — mostly to university institutes, clinics, and the occasional research foundation. They're all publicly funded, and since early 2025 their …
Turn the PDF invoices your departments already write into ZUGFeRD or XRechnung
I run the back office of a facility services company with two operating departments. Both write their invoices in Word — the same templates for fifteen years, tab stops and all — export to PDF and mail them out. When …
Put shipment, site or project data on the invoice document without breaking the e-invoice
We invoice ocean freight. Our invoices have always carried the vessel name, voyage number, bill of lading and port of discharge — not out of nostalgia, but because our customer's accounts payable has no way of telling…
We are happy to help with the integration and with n8n
Your own document layouts, a parser for your Word or Excel template, self-hosted or n8n Cloud, hand-over with an operations manual — we set the workflow up together with you or take it over entirely.
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