n8n Workflow Templates
5 TemplatesProduction-ready n8n workflows for e-invoice automation. Import them directly into your n8n instance and customize to your needs.
Each template ships as a single .json workflow file plus a short configuration guide — no hidden subscriptions, no vendor-locked nodes. All five use the official n8n-nodes-invoice-api-xhub community node, which wraps the EN 16931 compliant invoice-api.xhub service. Ready for XRechnung 3.0, ZUGFeRD 2.3, Factur-X and Peppol BIS 3.0.
All templates use the community node — install it once via n8n → Settings → Community Nodes:
1n8n-nodes-invoice-api-xhub
Archive inbound e-invoices from Gmail to Drive (with a searchable sheet log)
When our team passed 50 people, the supplier-invoice flow turned into a problem I couldn't keep ignoring. I'm Head of Finance at a software company; XRechnung XML from IT contractors, PDFs from the hosting provider, a…
Turn a Google Sheet row into an XRechnung and email it
Since January 2025 our public-sector clients stopped accepting PDF invoices — they want XRechnung XML (EN 16931) or they don't pay. We're a four-person consultancy; I handle the admin side on top of my actual work, an…
Self-service invoice validator (upload form)
I run n8n as the automation layer for a B2B online shop. Our suppliers send invoices in every shape we buy into — XRechnung XML, ZUGFeRD hybrids, plain PDFs. Before any downstream workflow (booking, reconciliation, pa…
Bulk-parse inbound e-invoices from Gmail into a flat Google Sheet
Between Christmas and mid-January I was out for three weeks, and the supplier invoices for three of my clients had been stacking up in their inboxes — roughly a hundred and eighty attachments. I'm a freelance bookkeep…
WooCommerce order → XRechnung → email the buyer, note the order
My shop sells lab consumables — pipette tips, reagent bottles, filter papers — mostly to university institutes, clinics, and the occasional research foundation. They're all publicly funded, and since early 2025 their …