Airtable Integration

Route A – no code

Generate e-invoices directly from Airtable records – without your own server infrastructure. Connect Airtable to invoice-api.xhub via Zapier, Make.com, or n8n.

Route A: Automation Platform (available)

Airtable is a native connector on Zapier, Make.com, and n8n – all three platforms already have an invoice-api.xhub integration. Link them in minutes, no code required.

How does the integration work?

You use one of the three automation platforms as middleware between Airtable and invoice-api.xhub. The workflow always follows the same pattern:

Trigger: Airtable record

A new or updated record in your Airtable base triggers the workflow.

Action: call invoice-api.xhub

The record fields (invoice number, buyer, amount, …) are passed to invoice-api.xhub's Generate, Parse, or Validate operation.

Result: write back

The generated document (XML, PDF) or validation result is written back to the Airtable record as an attachment or status field.

3 available operations

invoice-api.xhub offers three operations you can call via the automation connector.

Generate

Creates a compliant e-invoice (PDF, XRechnung, ZUGFeRD) from the invoice data in the Airtable record.

POST /api/v1/invoice/{countryCode}/{format}/generate

Parse

Reads an existing e-invoice (XML or PDF) and returns structured data – e.g. to import incoming invoices into Airtable.

POST /api/v1/invoice/parse

Validate

Checks invoice data against country-specific KoSIT schemas (free, no quota). Write the result back as a status field.

POST /api/v1/invoice/{countryCode}/validate

14 EU countries, 3 formats

invoice-api.xhub supports PDF (all 14 countries), XRechnung and ZUGFeRD (Germany), and other country-specific formats.

PDF

Available for all 14 EU countries. Standard invoice in PDF format.

XRechnung

German B2G/B2B mandate. XML format per EN-16931 and KoSIT standard.

ZUGFeRD

PDF with embedded XML (hybrid format). Compatible with Factur-X.

Authentication

All invoice-api.xhub endpoints are authenticated via Bearer API key. Create the key in the console and set it as a header:

bash

1# Header für alle invoice-api.xhub-Requests
2Authorization: Bearer sk_live_xxxxxxxxxxxxxxxxxxxx
3 
4# In Zapier: "Custom Request" → Headers-Feld
5# In Make.com: HTTP-Modul → "Add a header"
6# In n8n: HTTP Request Node → Authentication = "Header Auth"

Choose your automation platform

Zapier

5,000+ app connections, drag-and-drop editor, no code. Perfect for simple Airtable → e-invoice workflows.

1
Create Zap: Trigger "Airtable – New Record" or "Updated Record"
2
Action: "Webhooks by Zapier" → POST to invoice-api.xhub Generate endpoint
3
Action: "Airtable – Update Record" – write PDF/XML back as attachment

json

1# Zapier Workflow: Airtable → XRechnung generieren
2 
3# 1. Trigger: Airtable – New Record (oder Updated Record)
4#    Base: "Aufträge"  |  Table: "Rechnungen"
5 
6# 2. Action: Webhooks by Zapier – Custom Request
7#    Method:  POST
8#    URL:     https://service.invoice-api.xhub.io/api/v1/invoice/de/xrechnung/generate
9#    Headers: Authorization: Bearer {{your_api_key}}
10#             Content-Type: application/json
11#    Body:
12{
13  "invoice": {
14    "invoiceNumber": "{{airtable_invoice_number}}",
15    "type": "invoice",
16    "issueDate":  "{{airtable_issue_date}}",
17    "dueDate":    "{{airtable_due_date}}",
18    "currency":   "EUR",
19    "seller": {
20      "name":        "{{airtable_seller_name}}",
21      "vatId":       "{{airtable_seller_vat_id}}",
22      "street":      "{{airtable_seller_street}}",
23      "city":        "{{airtable_seller_city}}",
24      "postalCode":  "{{airtable_seller_zip}}",
25      "countryCode": "DE"
26    },
27    "buyer": {
28      "name":        "{{airtable_buyer_name}}",
29      "vatId":       "{{airtable_buyer_vat_id}}",
30      "street":      "{{airtable_buyer_street}}",
31      "city":        "{{airtable_buyer_city}}",
32      "postalCode":  "{{airtable_buyer_zip}}",
33      "countryCode": "DE"
34    },
35    "countrySpecific": { "buyerReference": "{{airtable_buyer_ref}}" },
36    "items": [{
37      "position":    1,
38      "description": "{{airtable_item_desc}}",
39      "quantity":    {{airtable_quantity}},
40      "unit":        "C62",
41      "unitPrice":   {{airtable_unit_price}},
42      "taxRate":     19,
43      "netAmount":   {{airtable_net}},
44      "taxAmount":   {{airtable_tax}},
45      "grossAmount": {{airtable_gross}}
46    }],
47    "subtotal": {{airtable_subtotal}},
48    "total":    {{airtable_total}},
49    "taxSummary": [{ "taxRate": 19, "netAmount": {{airtable_subtotal}}, "taxAmount": {{airtable_tax_sum}} }],
50    "paymentTerms": { "dueDays": 30 }
51  }
52}
53 
54# 3. Action: Airtable – Update Record
55#    Field "XRechnung_URL": {{zapier_step2_filename}}
56#    Field "Status":        "Rechnung erstellt"

Make.com

Visual workflow builder with EU data centers. Ideal for complex scenarios with routers, error handlers, and data stores.

1
Create scenario: Airtable module "Watch Records" as trigger
2
HTTP module: POST to invoice-api.xhub (Authorization: Bearer …)
3
Airtable module "Update a Record" – write result back

json

1// Make.com Szenario: Airtable → ZUGFeRD generieren
2 
3// Modul 1: Airtable – Watch Records
4//   Base:   "Aufträge"
5//   Table:  "Rechnungen"
6//   Filter: {Status} = "Abgeschlossen"
7 
8// Modul 2: HTTP – Make a request
9{
10  "url": "https://service.invoice-api.xhub.io/api/v1/invoice/de/zugferd/generate",
11  "method": "POST",
12  "headers": [
13    { "name": "Authorization", "value": "Bearer {{connection.apiKey}}" },
14    { "name": "Content-Type",  "value": "application/json" }
15  ],
16  "body": {
17    "invoice": {
18      "invoiceNumber": "{{1.invoiceNumber}}",
19      "type":          "invoice",
20      "issueDate":     "{{1.issueDate}}",
21      "seller": {
22        "name":        "{{1.sellerName}}",
23        "vatId":       "{{1.sellerVatId}}",
24        "street":      "{{1.sellerStreet}}",
25        "city":        "{{1.sellerCity}}",
26        "postalCode":  "{{1.sellerZip}}",
27        "countryCode": "DE"
28      },
29      "buyer": {
30        "name":        "{{1.buyerName}}",
31        "vatId":       "{{1.buyerVatId}}",
32        "street":      "{{1.buyerStreet}}",
33        "city":        "{{1.buyerCity}}",
34        "postalCode":  "{{1.buyerZip}}",
35        "countryCode": "DE"
36      },
37      "items": [{ "position": 1, "description": "{{1.itemDesc}}",
38        "quantity": "{{1.qty}}", "unit": "C62", "unitPrice": "{{1.price}}",
39        "taxRate": 19, "netAmount": "{{1.net}}", "taxAmount": "{{1.tax}}",
40        "grossAmount": "{{1.gross}}" }],
41      "subtotal": "{{1.subtotal}}",
42      "total":    "{{1.total}}",
43      "taxSummary": [{ "taxRate": 19, "netAmount": "{{1.subtotal}}", "taxAmount": "{{1.taxSum}}" }],
44      "paymentTerms": { "dueDays": 30 }
45    }
46  }
47}
48 
49// Modul 3: Airtable – Update a Record
50//   Record-ID: {{1.id}}
51//   ZUGFeRD_PDF: {{2.filename}}
52//   Status:      "Rechnung erstellt"

n8n

Open-source, self-hostable, native invoice-api.xhub community node. Ideal for teams with their own infrastructure and complex logic.

1
Workflow: Airtable trigger "On Record Created/Updated"
2
Node: Invoice-api.xhub (Community Node) – select operation
3
Airtable node: Update record with result

bash

1# n8n Workflow: Airtable → E-Rechnung validieren
2 
3# Node 1: Airtable Trigger
4#   Operation: On Record Created
5#   Base:      "Eingangsrechnungen"
6#   Table:     "Rechnungen"
7 
8# Node 2: Invoice-api.xhub (Community Node)
9#   Operation:   Validate
10#   Country:     de
11#   Invoice JSON: {{ $json.rechnungsdaten }}
12 
13# Node 3: IF (valid === true)
14#   True  → Airtable Node: Update "Validiert" = true
15#   False → Airtable Node: Update "Fehler"    = {{ $json.errors }}
16 
17# Installation des Community Node:
18# Settings → Community Nodes → Install → n8n-nodes-invoice-api-xhub

Typical use cases

Invoice after job completion

When a record in the Airtable base gets the status "Completed", an XRechnung is automatically generated and stored as an attachment.

1Trigger: Airtable – Record status changed to "Completed"
2Action: invoice-api.xhub → Generate (XRechnung / ZUGFeRD)
3Action: Airtable – Add attachment (PDF/XML) to the record

Validate incoming invoices

Upload incoming e-invoices (XML) to an Airtable base and automatically validate them against KoSIT schemas.

1Trigger: Airtable – new attachment in "Inbox" base
2Action: invoice-api.xhub → Validate
3Action: Airtable – Update "Validated" checkbox and error field

Structure incoming invoices

Parse incoming PDF invoices or XML files and automatically import all fields into your Airtable vendor table.

1Trigger: Email attachment received (Zapier / Make)
2Action: invoice-api.xhub → Parse (auto-detect format)
3Action: Airtable – Create new record with parsed fields

Airtable Scripting (optional)

If you prefer to stay inside Airtable: you can also call invoice-api.xhub via the Airtable Scripting Extension – a JavaScript snippet is enough for a simple Generate call. For production workflows we still recommend the automation route (Zapier/Make/n8n) for better error handling and monitoring.

Get started now

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Airtable Integration

Route A: Automation Platform (available)

How does the integration work?

3 available operations

Generate

Parse

Validate

14 EU countries, 3 formats

Authentication

Choose your automation platform

Zapier

Make.com

n8n

Typical use cases

Invoice after job completion

Validate incoming invoices

Structure incoming invoices

Airtable Scripting (optional)

Related Documentation

Zapier

Make.com

n8n

Creator API

Get started now